Port call management
Track every vessel from enquiry to sailed — ETAs, berths, cargo and tasks on one timeline. Nothing falls through the cracks between shifts.
Port call management, built for shipping agencies
Run every port call from one place.
Shipflow is the operations and disbursement platform for shipping agencies. Vessels, vendors, purchase orders, DAs and live tracking — one system, one source of truth. No more spreadsheets, lost attachments, or surprise invoices.
Replaces the spreadsheet-and-email scramble
- Excel
- Outlook
- Dropbox
- scattered DAs
Port call management, built for shipping agencies
Run every port call from one place.
Shipflow is the operations and disbursement platform for shipping agencies. Vessels, vendors, purchase orders, DAs and live tracking — one system, one source of truth. No more spreadsheets, lost attachments, or surprise invoices.
Replaces the spreadsheet-and-email scramble
- Excel
- Outlook
- Dropbox
- scattered DAs
Port call management, built for shipping agencies
Run every port call from one place.
Shipflow is the operations and disbursement platform for shipping agencies. Vessels, vendors, purchase orders, DAs and live tracking — one system, one source of truth. No more spreadsheets, lost attachments, or surprise invoices.
Replaces the spreadsheet-and-email scramble
- Excel
- Outlook
- Dropbox
- scattered DAs
Map data © OpenStreetMap
Everything a port call needs
One system, from nomination to final DA
Shipflow covers the entire operational and financial lifecycle of a port call — so your agency stops stitching together spreadsheets, inboxes and shared drives.
Disbursement accounts
Build a PDA from live data, snapshot it to a versioned estimate, then settle the FDA — fees calculated from the vessel's GRT, NRT and DWT automatically.
Vendors & purchase orders
Issue POs, track acceptance and invoices per vendor, and flag direct billing — no services rendered without a booking, no surprise invoices at month-end.
Live vessel tracking
Watch your fleet move in real time on the chart. ETB and ETD update themselves, so operations and accounts always see the same picture.
Preset task lists
Drop in a bulk-carrier or tanker checklist in one click. The recurring work populates itself, so your team spends time on exceptions, not data entry.
Master's Hub
Give masters and principals a secure window into their port call — status, approvals and documents — without a single back-and-forth email.
How a port call flows
Every stage, on a single timeline
From the first nomination to the settled final DA, Shipflow follows the port call the way your agency actually works it — operations and accounts moving in lockstep.
- 1 Enquiry → Nominated
Nomination
Open the port call, pull in the vessel's particulars, and drop in the right bulk-carrier or tanker preset. The checklist is ready before the ship is.
- 2 PDA
Alongside
Book services, issue POs and track tasks as the vessel works cargo. The pro-forma DA builds itself from live costs — no parallel spreadsheet.
- 3 Closed estimate
Sailed
The vessel departs and costs lock to a closed estimate. Invoices land against their POs and reconcile as they arrive.
- 4 FDA
Settled
Reconcile advances and settlement — down to the bank fee — and issue the final DA to the principal. The whole trail stays in one place.
Why agencies switch
Less admin. Tighter control. Happier principals.
Spreadsheets and inboxes don't scale to thousands of port calls a year. Shipflow does — without losing the detail that maritime work demands.
2,000+
port calls a year, run from one platform instead of a dozen spreadsheets and shared drives.
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One source of truth
Every document, cost and message for a port call lives in one record — no hunting across Dropbox, Outlook and email for the attachment that matters.
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Compliance, built in
Australian maritime rules — GST treatment, MNL/OPL levies, charter-party terms — are baked into the calculations, not left to a fragile spreadsheet formula.
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Financial control by default
See outstanding balances and advances at a glance. When funding drops below threshold, Shipflow flags it before it becomes a problem.
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Transparency that wins work
Let principals and masters watch their port call being actioned in real time — the kind of visibility that turns a quote into a contract.
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Secure by design
Verify fund transfers inside the platform instead of trading bank details over email, closing the door on the fraud that costs agencies dearly.
Pricing
Priced per port call, not per seat
Bring the whole team — operations, accounts, management. You only pay for the port calls you run. Save 20% billed annually.
Starter
For agencies getting off spreadsheets.
$490 /mo
Includes 5 port calls — then $100 each
Book a demo- Port call management
- Disbursement accounts (PDA → FDA)
- Vendor & purchase-order tracking
- Preset task lists
- Email support
- Live vessel tracking & Master's Hub
Most popular
Advanced
For busy multi-port agencies.
$1,490 /mo
Includes 20 port calls — then $90 each
Start with Advanced- Everything in Starter, plus —
- Live vessel tracking on the chart
- Master's Hub for principals & masters
- Compliance automation (GST, levies)
- Funding & balance alerts
- Priority support
Enterprise
For high-volume operators.
Custom
Volume pricing across your whole fleet
Talk to us- Everything in Advanced, plus —
- Unlimited port-call volume pricing
- SSO & full audit logs
- Guided data migration
- Dedicated success manager & SLA
Indicative pricing — final plans are tailored to your port-call volume. Book a demo for a quote.
Ready to run every port call from one place?
See Shipflow on your own port calls. We'll walk you through it in 30 minutes — vessels, DAs, vendors and live tracking, end to end.
No credit card · Trial on your own port calls · Built for B2B
